EUMEDCONNECT3 Expenses Claim Form
When claiming expenses always download and use the latest version of the Claim Form. For guidance on how to complete this please refer to the Example Claim Form along with the notes below.
Completion of Expense Claims
This payment is to reimburse costs of all accommodation, meals, local travel and sundry expenses per night in the place of the activity. The reimbursement provided is 80% of the EC’s per diem for the country the event takes place in. The normal maximum number of diems that can be claimed without prior approval will be set out before the event by the Project Manager. In the event that a requirement for an additional night is required due to travel arrangements, this must be agreed in advance with the Project Manager.
We require your original boarding card stubs as evidence of travel together with the ticket/travel agent invoice as proof of costs. The exchange rate is based on the date of the invoice/ticket which in some case may not be the date of travel. Again, website details are on the expense form.
In some cases you may be charged airport taxes, which can also be claimed. A receipt/invoice for the amount paid should be added to the claims form using the correct exchange rate. Please ensure that the bank details are completed.
If you need assistance or have any queries about claiming please contact us.